Invoice is a document that is used as proof of purchase
containing the amount of payment to be paid by the buyer. In running a small or
large business, you must still send an invoice every time there is a sales
transaction. If you run a large business, chances are you will send dozens of
invoices (invoices) to customers every day. Some tips for writing invoices
effectively:
Easy to Understand
In the beginning, make sure you create invoices that are
simple and easily understood by customers. Because not all customers are people
who understand accounting, so it's important to make bills that are easy to
understand. You can include the name of the goods or services in a way that is
easy for customers to understand by writing the full name of the product making
it easier for customers to know what goods or services they ordered even if
only at a glance. Don't forget to place your company logo in the right position
to help customers identify your business. In addition, by personalizing
invoices with business logos, this will make your company look more
professional and increase opportunities for getting paid.
Send to the Right Person
When sending an invoice, you must ensure that the person
receiving the invoice is the right person, so they can process it immediately.
Require accuracy or at least double check before sending an invoice to reduce
the risk of this error. There are some common mistakes, sending to the wrong
person and sending to too many people. Sending an invoice to the wrong person can
make your bill will not be paid, while sending to many people will make the
recipient assume that someone else will take care of it, so that the
possibility of an invoice being ignored will be even greater.
Give Early Payment Limits
If you include a 30 day payment limit on your invoice, there
is always the possibility that the customer will pay it 2 weeks later than the
specified limit. If you feel the value of your bills is very important and
greatly affects cash if you pay more than 30 days, then try to advance the
payment threshold on the invoice. This is very fair when considering that your
business has provided the best service for customers.
Send Invoice As Soon As Possible
After completing all shipments of goods and completing
business agreements, it helps you immediately send an invoice to your
customers. Sending an invoice as soon as possible, will help encourage them to
pay faster. In addition, sending invoices faster will allow customers to
remember the service you have done, thus encouraging them to make payments
immediately.
Offer a Flexible Payment Method
One reason why customers tend to postpone invoice payments
is because there is no easy payment access. Usually the customer must transfer
or if the amount is very large, then he must go to the nearest bank. Just
imagine how difficult it would be if this happened considering there are still
many other jobs to be done. By offering many payment methods to customers, you
can make their payments easier. In this way, they will feel happy and helped to
do their business, because convenience and efficiency are everything in the
business world.
Provide Incentives for Early Payment
If you notice that your customer is delaying payment until
the last date, it might be time to start giving payment incentives early by
offering a small discount for invoices that are paid in advance as a reward. By
rewarding your customers for their business, you will be able to encourage
customer loyalty and ensure they pay their bills immediately.
Example:
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